Services
Privacy Policy and Legal
Proven Reserves recognizes the importance of protecting personal and corporate information. This Privacy Statement outlines our commitment to preserving your privacy.
Candidate Information - The personal information you provide is used to research and contact candidates for our clients’ searches. This allows us to better understand each candidate so we can match them to our various career and search opportunities. We collect and use only the identifiable personal information we need for the searches.
Consent - Your consent is required before we are able to use, or disclose your personal information (unless the law provides otherwise), in order for you to make an informed decision about the information you provide. Proven Reserves does not sell any lists or information about our clients or candidates. We will only disclose a candidate’s personal information on a confidential basis to our clients with the consent of the candidate.
Limiting Collection - To protect your privacy, we only collect contact information or personal information about you that is relevant to our business process. Limited information collection helps to protect you from unnecessary or accidental uses of your information. A business card, career or resume-based information is usually collected directly from each candidate.
Limiting Use, Disclosure, and Retention - The length of time personal information is retained varies depending on the purpose for which it was collected and used and the format of the information. Basic contact Information may be kept and updated on an on-going basis. Detailed personal information including resumes may be kept for six months to 36 months or more from the date of the last contact for interviewed candidates, reference check materials for 24 months. When personal information is no longer needed it will be destroyed, deleted, erased or converted to an anonymous form. When/if asked to provide personal information in response to a Privacy Request, legal inquiry or order, we first ensure that the request/order is valid and disclose only the information that is legally required, assuming that we have it on file. We do not release or send out any personal information without the candidate’s permission. Internal access to private information is limited to Proven Reserves staff. Contact lists are kept indefinitely.
Accuracy - Proven Reserves is committed to ensuring that our records of your personal information are accurate and as up-to-date as possible. It is your responsibility to inform us of any relevant changes in your personal information. From time to time, we may also try to contact you to verify the information in your file.
Website Links - Our website may present links to other web sites. The inclusion of any link does not include endorsement of the site and is provided strictly for informational purposes to be accessed at your own risk. Operators of linked web sites may collect personal information and information generated through the use of cookies when linked to their web sites. We are not responsible for how other parties collect, use or disclose personal information, so it is important to review their privacy policies before providing personal information.
Individual Access - If at any time you have a question about our records containing your personal information, we will do our best to answer it. Incorrect information will be promptly corrected or, if necessary, deleted. In special circumstances, we may need to refuse or limit an access request; for example, when disclosure of the information will reveal personal information about another person or interfere with an incomplete search project or a legal investigation.
We welcome your comments and suggestions concerning this Privacy Statement and will respond to any concerns you may have about its application. If an individual has a question or concern about Privacy, would like to request access to personal information our firm has about them, or believes that any personal information we have about them is inaccurate or out-of-date please contact us. Individuals may also request that personal information, if any, be removed from our contact list.
For Privacy/Legal inquiries, contact by e-mail: inquiries@provenreserves.ca
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